Monday, 27 May 2019

Top 10 Importance of Gantt Charts for Effective Project Management

Introduction to Gantt Charts:

Gantt Charts are the most productive and popular tools for planning and scheduling the projects. The chart acts as one of the vital tools for the project managers to manage the project activities conveniently. It even provides the flexibility of comparing the planned work progress with the actual completed projects.  
Gantt charts

Gantt Charts are marked with a start and finish date under the parts of the project. Accordingly, it creates a major difference with the bar charts. Such an indication proves advantageous to monitor the scheduled time completion of the project.

It is extremely helpful in analyzing the physical progress of the project. This helpfulness obviously encourages the project managers in the actual project overview procedures.

Monitoring of the activities including the remaining time for project submission and appropriate initial task obviously matters. Moreover, it even aligns the critical paths of the project and evaluates it accordingly. Pictorial representation with feature-packed functionalities makes the processes easier.

Lot of different tasks are properly managed and monitored while running several projects at the same time. The project managers get the profitable project solutions using the Gantt charts. 

The project capital costs are minimized and handled with care consistently. Even the biggest projects are managed conveniently using the versatile functionality of the charts.  

Top 10 Importance of Gantt Charts for Effective Project Management:

1. Increased Efficiency

The Gantt Charts make it easy for the team members to keep track of each other's project completion deadlines. Obviously, there exist multiple project modules and different team members are given different responsibility for faster completion.  



Simultaneous project progress continues with the joint of the team members. However, when any of the team members wait for the outcome of the other assignments, he can focus on the next concerned tasks. Resource utilization gets preferably visualized during the projects. It permits the managers as well for making better utilization of the available assets for project completion. 

2. Increased Accountability:

The Gantt Charts help in successfully tracking the entire team's progress for increased accountability. Project success and failures are analyzed with the usability of the charts as it permits easier documentation procedures for assured positive outcomes. 

Crucial documentation procedures are required even while handling smaller projects. The management procedures become even more crucial with the complex projects that get neutralized with the chart's utilization. The increased usability has led the project managers to inclined a lot with it. 

3. Improved Management Ability

The project managers utilize the applications of Gantt Charts in prioritizing the complex assignments. They feel independent and more flexible to take capable decisions for software publishing and event planning.

The complexity of the data gets visualized making the managers dedicated and focused towards the core subject. Crystal clear understanding of the resources and time tables becomes obvious.

4. Improved Flexibility:

Gantt charts offer a realistic view of the project enabling the project managers and the entire project team quickly recover from the hassles and downfalls. The project team gets added flexibility to modification of the project schedule anytime during the process.

You can use Gantt Chart Excel or some other chart generator tool and experience the advantage of visualizing the complexities of the project.

5. Added Clarity in Visualizing the Process:

The chart is sufficient enough in melting down the complexities of the multiple task and timeline into a single document. It becomes easy for the stakeholders to comfortably understand the project team's status under the process. Better the clarity in understanding the concept, much better will be the project output prioritizing the visualization based concepts with the Gantt Charts.

6. Promoting the process of communication:

The wide scope of the Gantt Charts is obvious with the technologies hidden behind it. There stands the technological aspects to replace frequent meetings over the subject and evolve as the technology giant. The team members are now frequent in understanding the progress of the task using an easy and visual understanding method.

There always stands the process of frequent communication among the team members. For every single and small cause, it is really time-consuming to proceed ahead for manual proceedings. Better use the technological aspect and gain fluency with appropriate time management.

7. Motivation:

The chart works as a competent resource for offering the project team with an ability to focus towards their work being in front of the task timeline. They can even remain at the tail end of the segment of the task to remain motivated.

Every single team member along with the project managers find the Gantt charts extremely helpful. This is because the team is given the added flexibility of plugging in their own working habits into the complete project schedule.

8. Flexible Coordination:

The events are frequently sequenced and the burden of the team members gets released over time utilizing the Gantt charts. However, some of the project team members even utilize the combination of the charts for faster completion of the tasks.

Lesser the workload, lower will be the burden over the team members resulting in super fast working potentials. The aspect of the chart is obviously greater over the traditional task assignment system.


9. Effective Time Management:

Scheduling is one of the most important aspect of this chart and often preferred by the project managers all around. All around task management gets prioritized with the better time management based elasticity. Stronger work collaboration becomes obvious with added work completion aspects.

Ultimately, the complete reversal of the complex arithmetical data into the visualized form turns out in a positive way for boosting the efficient time management features.

10. Critical Path and Network-based Ethics:

The Gantt chart has the capability to identify the critical paths directly and visualize the workflow procedures. The critical path allows you to find the priority of the task for initiating first.

The chart proves extremely beneficial to the project managers for finding the critical activity paths. The critical activities cannot be started before completing the predecessor tasks.

The entire process ranging from identifying critical paths and completing the prioritized tasks is the sole responsibility of the Gantt charts.

11. Free Float Calculation:

It is to be understood that the free float is connected directly to the paths. If the project network diagram symbolizes X non-critical paths, then the project is supposed to have X floats.

The tools available with the Gantt charts let you predict the advance like critical paths, free floats along with late start, early start, etc to name a few. The tools are sufficient enough in assisting the users to find joint free float values of entire sets of activities in a path.

12. Effective Project Monitoring:

Gantt charts permit the project managers to observe the overall development of the project. The team members, as well as the manager, feel free to observe the project variations as well with respect to the project plan and make themselves updated with the aspects.

There is a minimum time frame associated with monitoring and controlling based aspects of the project. The project's real-time view is analyzed over time with the visualized support of the Gantt charts. It obviously indicates the time lags and late execution of the particular sets of projects.

Conclusion:

With reference to the above sets of facts, it is obvious that the Gantt chart plays a vital role in visualizing the core aspects of the complex project management based procedures. No matter whether the project to handled is smaller or large, the tools associated with the chart helps in overcoming the lags. You can simply keep on modifying and updating the chart and accordingly let know the team members about the project progress over time.

The chart is helpful in overcoming the problems associated with project management and handling. It even lets the project managers and the team members aware of the project changes from time to time. Entire benefits associated with the project helps the project managers and the team to deliver the project accurately and within the defined time frame.   

The trust of the Gantt charts is going on increasing over the period of time due to the versatile range of flexibility and functionalities. In addition to Excel, there exist a wide range of software in the market making available the advanced form of the Gantt charts. However, it is better to go for the right tool and choose the right project for the continued success of the project. 



The added flexibility and complete range of advantages explained with the above sets of points strengthen the ability of the chart. No matter how much expensive is the alternative software, the successful project managers always prefer to use the Gantt charts for maximized scope and added aspects. Even the clients want their project to be visualized with the same tool for getting a professional outlook. 

Better the visual appearance, much better will be the understanding aspects. Accordingly, the project will look much professional resulting in added conversion and increased business opportunities.    
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